Adjust replenishment manually

Override the model-suggested replenishment quantity when you have additional information (supplier minimums, warehouse space, budget constraints). The system recalculates the projected fill rate and total cost with the modified quantity and creates an audit record.

Before you start

• The SKU must be in Reorder state or higher on the status light (see Read the status light).
• Have a clear reason for the override ready; the justification is mandatory and must be descriptive (minimum 10 characters).

When to use manual adjustment

Use the override when the model lacks visibility into external constraints: supplier order minimums, limited warehouse space, period budget caps, or joint-order agreements. For systematic demand adjustments, prefer the Forecast adjustment (%) field in the SKU parameters instead.

Steps

1. Open the SKU simulator

From Inventory → SKU List, click the SKU you want to modify.

The detail panel opens with the model-suggested replenishment quantity (Suggested Q) displayed in the Simulator section.

2. Edit the quantity

1. Click the Replenishment quantity field.
2. Type the new quantity (integer units).
3. The simulator automatically recalculates the projected fill rate and total cost for the entered quantity — you can compare the suggested quantity against the manual quantity side by side before confirming.

3. Write the justification

The Justification field becomes mandatory as soon as you modify the quantity.

Write a descriptive reason of at least 10 characters. Valid examples:

• Supplier order minimum: 50 units
• Warehouse space limited this week
• Monthly budget exhausted; defer order

The system rejects the override if the justification is empty or fewer than 10 characters.

4. Confirm the override

Click Confirm adjustment. The system:

1. Records the override in the audit history (user, timestamp, original Q, manual Q, justification).
2. Updates the order quantity for the current cycle.
3. Displays the resulting fill rate and total cost of the adjustment.

Impact on fill rate and cost

The simulator shows the impact before you confirm:

Metric	With suggested Q	With manual Q
Projected fill rate	Model value	Recalculated
Holding cost	Model value	Recalculated
Shortage cost	Model value	Recalculated
Expected total cost	Model value	Recalculated

If the manual quantity is lower than suggested, the fill rate drops and the shortage cost rises. If higher, holding cost rises. The goal is to make the decision with full visibility of the trade-off.

Audit trail

All overrides are logged. To review them, an administrator can access the audit log from Administration → Inventory audit.

For concepts on transparency and uncertainty in replenishment decisions, see Honesty about uncertainty.